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The Atoka County Commissioners held their weekly meeting on Monday, September 21, 2020, at 10:00 a.m.
In attendance for the meeting were: Commissioner Chairman Shane Tomlinson, Commissioner Marvin Dale, County Clerk Christie Henry, Sheriff Tony Head, Treasurer Kim Harkey, Assessor Joe McClour, Court Clerk April Maxey, Election Board Secretary Racheal Feuerhelm, Emergency Management Director Derrick Mixon, and Emergency Medical Services Directory Randy Bryant. Commissioner Vice-Chairman Gilbert Wilson was absent.
The meeting began with the approval of in-compliance purchase orders, issue blanket purchase orders, and the signing of checks for deposit.
District One received an insurance reimbursement check in the amount of $5,825.00. The reimbursement was for the theft loss of a pickup that had been stolen from District One in July.
The courthouse is one step closer to receiving a fresh coat of paint. The commissioners approved a blanket purchase order in the amount of $1,500 to cover supplies and paint needed from Wyrick’s Lumber.
Election Board Secretary Racheal Feuerhelm, who is a member on the painting committee, expressed concern over a section of the exterior courthouse.
The current paint has a chalky residue that could prevent the new paint from adhering correctly. The Board agreed to have a paint representative examine the area before painting on the courthouse and jail will begin.
Sheriff Tony Head will begin painting the fire lanes and handicap parking spaces with his inmate work crew.
County Clerk Christie Henry advised the Board that non-compliance purchase orders were looking better as there were less of them to be considered for this meeting.
The continuing issue is the departments not encumbering a purchase order prior to expense.
“Every week when we have these I try to get with them [departments] and advise them of what we’re doing wrong,” Henry explained. “Every week I see everyone trying to do better.”
A jailer and dispatcher commission has been approved for Shalie Jones for the Atoka County Sheriff’s Department.
The annual lease agreement between Atoka County and Counseling Inc. (CASA – Court Appointed Special Advocate) has been renewed. The agreement is $150 per month.
The Board agreed to be a pass through for the County EMS that had been granted a Southern Oklahoma Development Association (SODA) grant. Once the funds had been sent the Board will pass the funds on to the County EMS.
More than 230 absentee applications have been mailed out. If citizens wish to request an absentee application contact the County Election Board or make a request online at ok.gov/elections.
Treasurer Kim Harkey has volunteered to represent the county for the Coronavirus Aid, Relief, and Economic Security (CARES) Act fund reimbursements.
Each county department will be responsible for gathering the appropriate documentation and claims for Harkey to submit for reimbursement.
The county is eligible for $751,000 in reimbursements for operating during the COVID shutdown. The departments must maintain proof and documentation when submitting the claims for audit due to the funds being Federal money.
The county may submit claims up to November 1, 2020, and claims are paid weekly.
“That money is there… I can make a claim, if I don’t that’s on me,” EMS Director Randy Bryant said.
The Board agreed to help Harkey in any way to make the process easier during this busy time of the year.